Personal Information Collection Statement (PICS)

Please take a moment to read the following Personal Information Collection Statement (PICS), which relates to the handling of personal data collected at any point in our Guidepost Montessori schools, Academy of Innovation Primary School, Guidepost Family Clubs, and the Avenues Institute.

1. From time to time, it is necessary for students (or their parents/guardians) and staff members to supply Cosmic Education Group Limited and its affiliated companies (collectively, “CEG”) with certain personal data for school administrative, academic, pastoral purposes and alumni activities.
2. Personal data of staff members, students and their parents/guardians will be handled by relevant CEG staff members and will be kept confidential. Such data will be kept by CEG indefinitely, however, if the data is no longer required for the purposes for which it was collected/used, the data may be destroyed.
3. Staff members’ experience and/or teaching qualifications may be made available to relevant CEG stakeholders at the discretion of the organization. For example, on school web sites [including but not limited to social media sites] or announcements of appointments in newsletters or emails.
4. CEG may also disclose some of the data to government agencies, service providers and contractors (whether within or outside Hong Kong) appointed by CEG to undertake some of its academic and administrative functions. This includes transferring data between CEG.
5. CEG may use personal data (such as name and contact details) to send communications that are relevant to parents and students, including but not limited to newsletters, programs, courses, seminars, lectures, conferences, events and extra-curricular activities or selected third party service providers. CEG will provide an opportunity for data subjects to opt-in to receiving materials which may have a direct marketing component.
6. Apart from the parties listed above, CEG will not disclose any personal data to any external bodies or organisations unless:
   1. such disclosure is expressly provided for under this Statement;
   2. permitted to do so by the student or his/her parent/guardian; and/or
   3. permitted or required by law.
7. Personal information may be stored in the CEG database systems and online portals and any such personal data provided will form part of the staff member or the student’s official records (as relevant) at CEG.
8. CEG may place staff members’ and students’ photos, name or school work, activities and accomplishments in CEG publications, websites (including but not limited to social media sites) used by CEG for organizational purposes.
9. Failure to provide the data requested may result in CEG being unable to proceed with the purpose for which such data was requested.
10. Data subjects may submit a signed, written request to the Head of School of the relevant school to access or to correct personal data held by CEG.

Please refer to the CEG Privacy Policy for more information.

If you have any queries about our policy and practices, please write to [email protected]